Senior Director, Finance & Administration (Office of Philanthropy)

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Under the direction of the Senior Vice President, the Senior Director of Finance & Administration, Office of Philanthropy (OoP) is responsible for achieving and advancing philanthropic goals and objectives by directing, controlling, managing, forecasting and overseeing matters pertaining to finance within the Office of Philanthropy. Position specifically supervises the Office of Philanthropy Finance team; additional departments/groups may be assigned by Senior Vice President or Vice President. This position is accountable for all matters pertaining to the budgets, financials and audits, including ensuring legal and City of Hope compliance with such. This position also leads all financial analysis and forecasting for the Office of Philanthropy, and builds and operates sustainable analytics functions to support reporting, surveys, forecasting, and benchmarking. In coordination with Accounting, ensures all batches are received, booked and reported appropriately, and that all financial records are maintained with the highest integrity and accuracy. Executes financial aspects of Donor Relations and Stewardship and partners effectively with Office of Philanthropy teams and colleagues regarding financial service functions, information and reporting. Oversee all business operations and practices for the Office of Philanthropy, including contracts, office space allocations, telecommunication and technology infrastructure, office equipment and supplies. Develops, recommends, implements and maintains financial policies and procedures that support best-in-industry practices within the philanthropic financial arena.

As a successful candidate, you will:

Budgetary and Financial Accountabilities

• Oversee and direct all matters pertaining to budget, financial reporting, and financial operations for the Office of Philanthropy.
• Oversee and direct annual operating and capital expenditures budgets, budget development, financial analysis, cost recovery analysis, profit and loss, cash flow forecasting, financial statements monitoring income to expense ratios, and other complex financials.
• Manage annual budget processes.
• Manage all financial aspects of mergers and acquisitions, or subordinate operations or operating foundations, as needed.
• Serve as leader to help enforce the financial aspects of all Gift Acceptance Policies.
• Manage central finance files and data.
• Oversee repository and maintenance of gift agreements.

Regulatory, Tax, Audit and Insurance Accountabilities

• Oversee all regulatory, tax audit, and insurance matters for the Office of Philanthropy.
• In coordination with COH Corporate Accounting, maintain State and Federal legal requirements for non-profit corporations by filing appropriate tax forms, State filings, maintenance of Articles of Incorporation bylaws, minutes, accounting records, etc.
• Ensure adherence with GAAP and CASE reporting standards, including necessary manual adjustments between the two.
• Oversee all audit matters for the Office of Philanthropy.
• Report audit findings, business change process and implementation to supervisor and other appropriate parties.

Financial Forecasting, Reporting and Benchmarking Accountabilities

• Design, recommend and execute a wide-range of revenue, expense and ROI forecasting (annual and long range) and modeling specific to the Office of Philanthropy and including detailed analysis, including but not limited to campaign tracking and projections, cost per dollar raised, budget modeling, revenue and expense forecasting, metric/activity analysis, pipeline assessments, short and long-range staffing forecasts and efficiency models.
• Ensure adherence to GAAP, CASE and campaign accounting guidelines across all reports and forecasting.
• Design, recommend and execute all strategic forecasting and modeling, including modeling ROI for existing and proposed programs.
• In coordination with OoP leadership, determine and develop appropriate financial and metric dashboards and benchmarks for reporting purposed to the Office of Philanthropy, Finance, Corporate Accounting and other stakeholders as appropriate.
• Prepare, present and interpret budget and finance reports for senior management and other appropriate parties as requested by OoP leadership.
• Oversee and direct all matters pertaining to restricted funds in accordance with legal obligations, donor restrictions and COH policies.
• In consultation with OoP leadership and in coordination with Corporate Accounting, ensure timeliness and compliance with all annual philanthropy benchmark / survey studies.
• Apply understanding of external reporting, such as Guidestar and major philanthropy rankings, to measurement, analytics and reporting of OoP financials and activities.

Financial Analytics Accountabilities

• Develop sustainable analytics functions designed to support the above reporting, forecasting and benchmarking accountabilities.
• Support external reporting, including 990, CASE and AHP, etc., with Corporate Accounting and Finance.

Fundraising Financial Service and Partnership Accountabilities

• Partner effectively with colleagues across the Office of Philanthropy on fundraising financial service functions.
• Partner with colleagues on financial aspects of planned giving, trust and annuity administration.

Operations and Supervisory Accountabilities

• Oversee all business operations and practices for the Office of Philanthropy, in concert with central City of Hope departments and functions, on matters encompassing.
• Working closely with Prospect Development, ensure finance data systems and operations meet Office of Philanthropy needs, including financial regulation, audit and security requirements.
• Develop short and long-range goals and objectives for assigned department(s); effectively communicate goals and objectives to staff.
• Oversee, direct and manage overall operations of designated area(s) of responsibility including staffing, department management and administration.Supervise staff including hiring, training, developing, mentoring, managing, motivating, counseling and terminating employees. Ensure performance goals are established for all employees under designated area(s) and set performance goals for direct reports.

Committee Accountabilities

• Serve on COH committees as assigned.
• Represent OoP at City of Hope Finance Department/Division meetings monthly or as scheduled.
• Represent OoP at City of Hope Compliance meetings every other month or as scheduled.
• Periodically prepares for and presents OoP information at meetings above, promote cross-functional understanding and collaboration.

Your qualifications should include:

• Bachelor’s in business, finance, accounting or related degree.
• 10 years of relevant experience including strong budgetary, accounting and financial responsibilities. Including 7 years of experience in a management/leadership role.
• Preferably: Master’s Degree in business, accounting, finance or related area, or CPA. Nonprofit experience strongly preferred.

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity and inclusion, please click here.