Sr. Administrative Specialist
Job Description
Why Patients Need You
A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.
What You Will Achieve
As part of the Comparative Medicine team, you will provide administrative support to members of Comparative Medicine across multiple sites and their respective teams. As part of the administrative support team, you have comprehensive knowledge and skills in your area and understand how related areas impact it. You take initiative to represent your department on cross-functional teams. You are proactive in sharing knowledge and expertise with others in your work group. You are seen as someone who promotes teamwork and always motivates others to achieve team objectives. Your systematic approach and organizational abilities will ensure that communication between departments and teams is seamless.
It is your hard work along with innovative ideas and focus that will help in making Pfizer ready to achieve new milestones and help patients across the globe.
How You Will Achieve It
- Schedule group meetings/ video conferences and make necessary arrangements to support meetings including those cross-site.
- Assist team members in preparation for meetings by compiling pertinent meeting materials including agendas, pre-read material, presentations, etc.
- Create, compose and edit written material and format presentations and spreadsheets
- Maintain SharePoint folders, distribution lists, etc.
- Serve as back-up for administrative activities relating to documentation in a highly regulated environment such as standard operating procedures and quality control
- Assist in POs, invoices, and administrative components of ordering/shipping/receiving
- Maintain busy, rapidly changing calendars including resolution of meeting conflicts.
- Make domestic and international travel arrangements and complete expense reports.
- Model and direct others in using appropriate discretion in the management of information including confidential information
- Due to a dynamic workload and shifting responsibilities, works closely with other departmental administrative professionals to share information and request assistance as appropriate.
- Assist with onboarding activities of colleagues
- Support engagement and team building activities with event planning
May be required to work under one of the following: The United States Department of Agriculture Animal Welfare Act and associated Regulations and Standards, the Guide for the Care and Use of Laboratory Animals, Good Laboratory Practices, Public Health Service Policy and/or AAALAC accreditation standards.
Qualifications
Must-Have
- High school diploma or GED with 4+ years experience
- Excellent organizational, interpersonal and communications skills as well as sensitivity to handling confidential information.
- Advanced technical skills in Microsoft 365 apps including PowerPoint, Excel, Word, Outlook, Teams, OneNote, and management of SharePoint sites.
- Excellent command of language, grammar and basic applied business math
- Motivation to learn and apply new procedures and digital applications quickly and ability to balance multiple priorities, managing time effectively
- Works well in a collaborative team environment and has willingness to contribute fresh and innovative ideas
Nice-to-Have
- Experience with ARIBA/ SAP/Concur
- Bachelor's Degree
PHYSICAL/MENTAL REQUIREMENTS
N/A
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
N/A
Work Location Assignment: On premise
The salary for this position ranges from $28.68 to $47.79 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - Connecticut - Groton location.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
