Job Description

Program Assistant

18-Sep-2024
Program Assistant

Harvard Medical School

66797BR

Position Description

The Office for Diversity Inclusion and Community Partnership (DICP) is seeking a detail-oriented and proactive Program Assistant to support the Commonwealth Fund Fellowship in Minority Health Policy at Harvard University. This role involves fellowship seminars and special sessions, post fellowship support, recruitment and evaluation and other fellowship programs assistance. This role is ideal for someone who excels at coordination, enjoys working with diverse stakeholders, and has a keen interest in health policy and research.

Key Responsibilities:

Fellowship Course and Seminar Coordination

• Manage logistics for health policy courses seminar series
• Schedule and coordinate speakers, including travel arrangements
• Attend classes/lectures to gather and analyze evaluations
• Prepare notes and maintain records for courses and lectures
• Assist in preparing interim and final reports Fellowship Program Support
• Provide logistical assistance for Fellows' Journal Clubs and special sessions
• Support fellowship recruitment, selection, and annual meetings
• Coordinate fellow activities and arrange travel as needed
• Support fellowship overall evaluation and conduct exit interviews for current fellows and manage annual surveys for alumni and fellowship contributors

Research Assistance

• Conduct library and internet research
• Perform literature reviews
• Gather and process data for ongoing projects Alumni Network Management
• Maintain and update the Reede Scholars online alumni database
• Develop alumni spotlight profiles
• Update alumni information on the DICP website
• Manage alumni listserv
• Provide administrative support for Scholars' Symposium and regional meetings
• Conduct follow-up interviews with alumni fellows

Basic Qualifications

Three or more years of related experience. Education beyond high school may count towards experience.

Additional Qualifications and Skills

• Familiarity with the Harvard system is preferred.
• Strong oral and written communication skills, organizational skills, and attention to detail.
• Able to handle numerous projects, prioritize the take initiative. Capable of working independently as well as a team.
• Ability to deal with individuals at all levels within and outside of the University.
• Strong computer skills required (MS. Office, Filemaker Pro.)

Additional Information

This is a term appointment, with an end date of June 30, 2026, with the possibility of renewal contingent on funding.

Please note this is a part-time, 20 hours (.57 FTE) per week position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Boston

Job Code

403134 Coordinator I

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

https://hr.harvard.edu/salary-ranges#ranges

054

Department

Diversity Inclusion and Community Partnership

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Part-time

Pre-Employment Screening

Identity

Schedule

Part-time schedule | 20 hours per week

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. https://hms.harvard.edu/about-hms/campus-culture/mission-statement-community-values
https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

#LI-AM1

To apply, visit https://apptrkr.com/5765610

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