Job Description

Research Portfolio Administrator

14-Feb-2025
Research Portfolio Administrator

Harvard Medical School

67876BR

Position Description

Reporting directly to the Assistant Director of Finance, this position provides life-cycle grants management support and finance support in the Department of Biomedical informatics (DBMI) at the Harvard Medical School (HMS). The Research Portfolio Administrator (RPA) is responsible for managing a mid-sized portfolio's financial and administrative management consisting of departmental research labs and department non-sponsored accounts. Review documents to ensure submission of accurate and compliant application materials by interpreting sponsor guidelines and university policies to identify risk, mitigate submissions errors, and meet sponsor submission standards. This position affords an excellent opportunity to engage in and contribute to the administration of a world-leading research enterprise. The RPA will be responsible for all pre-and post-award management for a specific grants portfolio. Pre-award responsibilities include proposal preparation and review of application requirements. The pre-award responsibilities include identifying and disseminating funding opportunities, proposal and budget development, application submission, and interaction with the Harvard Medical School, Sponsored Programs Administration. Post-award duties include budget/fund reconciliation, updates, and projections for sponsored awards; coordination of timely effort reporting; submission of timely payroll changes for faculty, staff, and students; creates relevant and applicable sub-agreements; follows up with negotiation and execution and ensuring compliance with federal and University cost principles. The RPA will prepare multiple financial reports (including ad hoc reports) for use in planning and decision-making. In addition, the RPA will manage, track, and report all research-related contracts to Harvard stakeholders and Harvard Office of Sponsored Programs (OSP) staff. The RPA is responsible for internal and external billings, including accounts receivable, B2P, reimbursement, and credit vouchers. The RPA's responsibilities will also include interpreting and administering university guidelines and sponsored research regulations and serving as the principal source of information/guidance for faculty on complex administrative and fiscal policies and procedures. The RPA will maintain strong relationships with OSP and the Office of Research Administration (ORA) to ensure compliance within HMS, the University, and sponsor regulations. Performing special projects and other duties as assigned.

Basic Qualifications

Four or more years of experience in sponsored research administration or related experience required. Higher education may count toward years of experience.

Additional Qualifications and Skills

• Advanced knowledge of Microsoft Excel and demonstrated research administration experience in an academic or non-profit environment preferred.
• Excellent organizational, verbal and written communication, problem solving and interpersonal skills required.
• Excellent attention to detail is critical.
• Must be able to take initiative and manage multiple projects simultaneously with frequent deadlines in an interactive environment.

Additional Information

This is a two-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e to keep in touch and learn about future opportunities! (https://www.gem.com ?formID=16341e35-cbc6-4904-88a3-09b35763307e)

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Finance

Department Office Location

USA - MA - Boston

Job Code

403127 Financial Associate II

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

https://hr.harvard.edu/salary-ranges#ranges

055

Department

Biomedical Informatics

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Schedule

40 hrs. per week | Monday - Friday | 8:00 am - 5:00 pm

Commitment to Equity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. https://hms.harvard.edu/about-hms/campus-culture/mission-statement-community-values
https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

#LI-KM2

To apply, visit https://apptrkr.com/6010937

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Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.